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Live operational proofBuilt for HVAC dealers

Every unit has a file.Every contract has a clock.

HVACRelay keeps nameplate data, serials, refrigerant, warranty and PM cadence attached to the equipment before the next tune-up window is missed.

How it works
Equipment Registry
PM contract cadence
Warranty-ready records
Live workflow · real vertical context
System online
Mission Control
Live case
High priority
Our AC just stopped working. It's 98°F and we have a newborn at home. Tampa.
On it — complete shutdown or partial cooling? What system brand?
Complete shutdown. Carrier unit, 2019.
EQUIPMENT FILE · MATCHED
Carrier 24ACC636 · installed 2019
R-410A · warranty until 05/2029
Last PM visit: 03/2026
High priority recorded. The contact and unit file were shared with the service team; they will reach out as soon as they are available.
Case signal
Evidence attached
Next action ready
01
Every unit
on file: serial, refrigerant, warranty
02
Every contract
renewal flagged before it expires
03
Every call
answered in seconds, day or night
Killer feature spotlight

The part a generic chatbot cannot fake.

Generic bots answer. HVACRelay AI builds the operating record while the conversation is still happening.

01
01 · Killer feature spotlight

Equipment Registry

Nameplate, serial, model, refrigerant, install date and warranty stay attached to each unit.

Equipment Registry
PM contract cadence
Warranty-ready records
02

PM contract cadence

Tune-up windows, renewal timing and service agreement follow-up stay visible before they go stale.

03

Refrigerant-aware triage

No-cool, no-heat, leak and compressor symptoms are captured with the equipment context the tech needs.

04

Equipment-context handoff

Share the request with unit history, warranty notes and service record already attached so the team can confirm the next step.

Proof, not promises

The renewal radar that pays for itself.

Your PM contracts, watched around the clock. HVACRelay flags every renewal before the tune-up window closes — so recurring revenue never quietly expires.

What happens before your team opens the case
01The first message is classified with vertical-specific context.
02The right asset, property or claim record is updated automatically.
03A customer-ready proof artifact is produced from real operational fields.
Operational artifact
Live from registry
PM Renewal Radar
Next 90 days · 3 contracts
Whitfield Residence
Renews in 12 days
Carrier 2019
Bayshore Dental
Renews in 34 days
Trane rooftop ×2
Palm Ct. HOA
Renews in 78 days
Lennox 2021
Outreach status
2 reminders queued automatically
Generated from the live case record
How it works

From first message to a structured team handoff.

01
Instant reply
Every inbound call gets a fast, structured reply — day or night.
02
AI triage
Emergency, urgent, or routine — severity scored in seconds.
03
Hot alert
High-urgency calls flagged immediately with context for a human decision.
04
Team handoff
Contact, priority and case context are shared so the service team can confirm availability.
For HVAC dealers

Every call handled the right way.

Built for HVAC contractors — not a generic scheduler
Uses your existing business WhatsApp number
No-cool and no-heat emergencies triaged in seconds
Equipment registry with serial, refrigerant and warranty
Maintenance contracts tracked before tune-up windows expire
Team handoff with equipment context already attached
Isolated AI runtime per customer
Without a system

Calls leak every day

  • · Slow first response — competitor answers first
  • · No triage — emergency and routine treated the same
  • · No follow-up — warm leads go cold
  • · Manual handoff — context gets lost
  • · Owner blind — no urgency visibility
With HVACRelay AI

Every call captured and handed off

  • ✓ Instant reply — first to respond wins
  • ✓ Severity triage — high-priority cases flagged in seconds
  • ✓ Automated follow-up — no lead goes cold
  • ✓ Structured handoff — contact + case context shared
  • ✓ Mission Control — every case live
Interactive ROI preview

See the revenue case in under a minute.

Adjust to your operation — even modest recovery rates compound fast.

Monthly inbound calls60
Outside business hours (%)40
Recovery rate with fast response (%)28
Average ticket ($)4,500
Close rate on recovered calls (%)20
After-hours calls / mo
24
Recovered leads
6.7
Additional jobs / mo
1.3
Illustrative revenue / mo
$6,048
Illustrative annual upside
$72,576

Recovering even a modest fraction of missed calls compounds significantly over 12 months.

Offer structure

Start with a paid 14-day pilot.

The Pilot is a paid proof of value — not a free trial. Core: $749 setup + $249/mo. Pro: $1249 setup + $449/mo.

Pilot
$199
14-day paid proof of value. 14 days live. Starts after go-live.
Most popular
Core
$749 setup + $249/mo
Full production. 2 seats. First month billed with setup.
Pro
$1249 setup + $449/mo
5 seats + extra seats at $49/seat/mo. Priority support.
What is included in every plan
One isolated AI runtime — your system, not shared
Intake, triage and automated follow-up 24/7
Hot call alert with urgency summary
Coordinated team handoff via WhatsApp
Mission Control dashboard — real-time visibility
Pairing support using your business WhatsApp number
Pro: 5 seats + $49/seat/mo extra · advanced analytics · priority review
Built for the needs of
Built for the needs of ACCA, Carrier, Trane, Lennox and Aire Serv dealers — and independent shops.
ACCACarrierTraneLennox
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FAQ

Objections handled with clarity.

When does the 14-day Pilot start?

The $199 Pilot starts the implementation process (~14 days). The Pilot period begins after go-live on your WhatsApp number.

How does Core billing work?

Core is billed as setup ($749) plus the first monthly charge ($249) together at purchase. Subsequent months are $249/mo.

Does HVACRelay AI include the WhatsApp number?

No. You provide your existing business WhatsApp number. We handle pairing during implementation. The number stays yours.

Does it work 24/7 or only after hours?

24/7 — not just after hours. It handles inbound requests, triages severity, flags high-priority cases, shares the context with your team, and follows up automatically.

How is Pro different from Core?

Core: 2 seats, no extras. Pro: 5 seats + extra seats at $49/seat/mo (up to 5 additional). Pro also includes priority review and advanced analytics.

Ready to start?

Start the 14-day pilot for your operation.

A WhatsApp-based intake system for HVAC dealers who want every inbound call captured, triaged, handed off, and followed up.

Best next step
Start with the pilot

Core: $749 setup + $249/mo · Pro: $1249 setup + $449/mo

Pilot offer
$199 — 14 days